Deadline Policy

Procedures and Policies related to deadlines across the IB Programmes

Middle-Years Programme (MYP) Deadlines

Note:

Students have access to an online platform (ManageBac) where all deadlines are posted. This enables them to plan accordingly and to foresee any problems concerning dates. If exceptional circumstances apply, students should see the teacher well in advance.

In the case that an MYP student misses a deadline for a summative task, the following procedure applies:

  1. As with any other absence, a parental note is needed to justify absence on the deadline day. Technological failure (loss of work from computer, no ink in printer, etc.) does not constitute an acceptable excuse; all students are expected to back up their work. (If the student has not been absent, then proceed to #3 below)
  2. Work is expected on the first day back from the absence. Under special circumstances, the teacher and student can agree on an extension. If the justified absence has been prolonged, or other deadlines have been missed, then the Homeroom Tutor should supply a Student Support form.
  3. If a parental note of explanation is not provided and the work is not submitted, the teacher has the option to supervise the student for 45 minutes during the next available lunchtime (12:55pm – 13:40) to enable the student to complete the work. The new work is then what is assessed. If the work is given in late with no agreement from the teacher, then an NS (Not Submitted) grade is entered. The teacher has the right to give or not give feedback, and term grades will be based on work handed in on the agreed deadline.
  4. Subsequently, the teacher contacts the Homeroom Tutor who emails parents (and copies the MYP Coordinator) to express general concern about the situation.
  5. If a deadline is missed for a second time, parents should be called in to attend a meeting with the Homeroom Tutor and MYP Coordinator to discuss solutions.

Diploma Programme (DP) Deadlines

Note:

In order to complete the Diploma Programme successfully it is essential that deadlines are met. This will allow students to develop time management skills and avoid the piling up of work. To help them develop these skills, students have group sessions on Time Management, Research Skills and individual sessions with teachers and a career counselor to help them plan their time.

If a student misses a deadline:
  1. The teacher will email parents on the day the deadline is missed, copying the Tutor and DP Coordinator.
  2. Work will be awarded a grade of zero. However, because feedback from the assigned work is critical to success in the DP,
    the work must be completed.
  3. If the student has a planned justified absence on the day the work is due, work must be submitted prior to the absence. In the event of an unexpected justified absence, the work is due on the day the student returns to the school.
  4. If absences become a recurrent situation, the Senior Tutor will contact the parents expressing general concern. A parent meeting will be arranged to determine what further action will be taken.
  5. It is important to note that missing a deadline for final submission of a compulsory component such as an Internal Assessment,
    Extended Essay, or TOK Essay, may result in failure to successfully complete the Diploma Programme.

All deadlines are posted on a school online platform (ManageBac) to allow appropriate planning and time management. If exceptional circumstances arise, the student should discuss this with the teacher well in advance.

Adequate planning will allow for completing the assignment on time. Technical failure (loss of work from computer, no ink in the printer, etc.) does not constitute an acceptable excuse for missing a deadline.

Career Programme (CP) Deadlines

IBCP Reflective Project – Important dates from Year 1 of the course:

  • January: Initial meeting with IBCP students
  • February: Research on Ethics
  • March: Define a topic
  • April: Concrete research question defined
  • May: Student plan (with dates) submitted
  • June: Progress Check – according to student’s plan
  • September: Research – Collecting Information completed
  • October: Analysis completed
  • December: Final Draft completed
  • January: Final version of RP
  • February: Viva-voce

Note:

Students have access to an online platform (ManageBac) where all deadlines are posted. This enables them to plan accordingly and to foresee any problems concerning dates. If exceptional circumstances apply, students should see the teacher well in advance.

If a student misses a deadline:
  1. The CP subject teacher will contact the homeroom tutor who will then contact parents, and copy the CP coordinator, expressing his / her concern. The CP coordinator will take further action if necessary.
  2. Late work for CP or Core subjects will not be assessed, and the teacher has the right to give or not give feedback.
  3. Each term’s summative grades will be based on work handed in on time.
  4. A parental note is needed to justify an absence on the deadline day, otherwise an extension will not be granted.
  5. The CP coordinator will contact the parents expressing general concerns if this has happened in more than one CP subject. In the case of IB CP Core classes, the CP Coordinator needs to be informed at the monthly meeting.
  6. If the deadline missed is the final deadline for a compulsory component of a CP subject, a meeting will be arranged for the student, their parents, and the CP Coordinator to discuss further action (which may include failing that component).